A Document is defined as information, stored on paper, as a scanned image, or electronically, that may be subject to revision.
Record is defined as a document or other data that is regarded as
complete and unchangeable. It may exist as paper, as a scanned image or
Records management is a methodology for ensuring the systematic management of
all records and the information they contain throughout their lifecycle.
Records management is a methodology for ensuring the systematic management of all records and the information they contain throughout their lifecycle.
The core concept underpinning records management theory is that of the lifecycle, which sees records having a series of phases from creation to final outcome ultimately resulting either in their controlled destruction or being retained on a permanent basis as an archival record.
Alliance PaperChase Records Management is barcode driven records management software for file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the PaperChase Imaging option scanned documents may also be stored, retrieved and displayed on screen.
Using barcode or RFID technology, the Alliance PaperChase Records Management (EDRMS) system is designed to identify and track any item such as client or customer files, patient records, planning applications, internal documents, forms, drawings, working papers, incoming mail and archived material.
Each document (or folder of documents) is given a unique barcode label to identify it, and may be grouped together with other documents to form projects or cases. An item may then be registered at a location simply by scanning its barcode identification label. RFID (Radio Frequency Identification) smart labels may be used instead of barcode labels.
Records are different
from documents. Records cannot be modified or deleted except in controlled
circumstances, they have retention controls and they are arranged in a